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Privacy Policy

  • 1-Introduction

      1. We are committed to safeguarding the privacy of our website visitors and our service users, that is why we disclose this privacy policy document (hereinafter: policy) for you. This policy aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that may not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you. This policy applies where we are acting as a data controller with respect to the personal information of our website visitors and service users; in other words, where we determine the purposes and means of the processing of personal information.
      2. In this policy, “we”, “us” and “our” refer to HQ Solutions Kft.. For more information about us, see Section 18. Our policy is not just an exercise in complying with the law, but a continuation of our respect for you and your personal information.
      3. We undertake to preserve the confidentiality of all personal information you provide to us, and hope that you reciprocate.
      4. Our policy is intended to comply with the EU General Data Protection Regulation (GDPR).
      5. The law requires us to tell you about your rights and our obligations to you regarding the processing and control of your personal information.
      6. Except as set out below, we do not share, or sell, or disclose to any third party, any personal information collected through our website. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.

  • 2-Data we process

      1. We may collect, use, store and transfer different kinds of personal data about you. We have collated these into groups as follows:
        1. Your identity includes information such as first name, last name, title, date of birth, and other identifiers that you may have provided to us at some time.
          1. When registering on our site, as appropriate, you may be asked to enter your
            1. Full name
        2. Your contact information includes information such as billing address, delivery address, email address, telephone numbers and any other information you have given to us for purposes of communication or meeting with you.
          1. When registering on our site, as appropriate, you may be asked to enter your
            1. Email address
            2. Payment type
            3. Data for invoice
          2. We are sending emails and text messages for you regarding the game such as:
            1. confirmation email
            2. reminder email
            3. “thank you email” after the game with team photo
            4. newsletter
          3. These emails and messages make easier the possible cancellation of the game for you by clicking on a link in the email/text message.
          4. For automatic email sending we are using Mailchimp or our own mailing system, provided by Digitalocean. The privacy policies of these providers you can find on the below links:
            1. Mailchimp: https://mailchimp.com/legal/privacy/
        3. Technical data includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
        4. Marketing data includes your preferences in receiving marketing from us; communication preferences; responses and actions in relation to your use of our services.
        5. Social media: We may collect other data that you submit via our social media accounts as well as other means of communication. For example, we may collect personal data when you provide feedback or when you participate in interactive features such as surveys, contests, or promotions.
        6. We may aggregate anonymous data such as statistical or demographic data for any purpose. Anonymous data is data that does not identify you as an individual. Aggregated data may be derived from your personal data but is not considered personal information in law because it does not reveal your identity. For example, we may aggregate profile data to assess interest in a product or service. However, if we combine or connect aggregated data with your personal information so that it can identify you in any way, we treat the combined data as personal information and it will be used in accordance with this privacy notice.
        7. We are storing the following data to perform our contractual relationship, fulfil your order and to prepare statistics:
          1. Price of the game
          2. Number of the players
          3. Pay type
          4. Status
          5. The time when the order has been made
        8. We are not storing any kind of financial data on our system, we use payment service providers in this respect.
        9. Before you are entering any kind of game by us, for marketing purposes and for proving that you have understood the rules and rights in connection with our services, we are asking you to sign a waiver on site. This waiver might contain questions in connection with your personal and non-personal information.
      2. We collect the above mentioned personal information from you when you fill out the form or enter your personal data on our website or at our rooms to fulfill our contractual obligations with you and provide you the best gaming experience. We also have an own reservation system in which the above mentioned (personal) information might be stored so we can prepare for your reservation. This reservation system is secured and is not and will be not disclosed to any third party except for our Affiliates or where so instructed by a court of public authority under mandatory law.
    2. Special personal information
      1. Special personal information is data about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. It also includes information about criminal convictions and offences.
      2. We do not knowingly collect any special personal information about you.
    3. If you do not provide personal information we need
      1. Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform that contract. In that case, we may have to stop providing a service to you. If so, we will notify you of this at the time.
    4. The bases on which we process information about you
      1. The law requires us to determine under which of the below bases we process different categories of your personal information, and to notify you of the basis for each category.
      2. If a basis on which we process your personal information is no longer relevant, then we shall stop processing your personal information as soon as reasonably possible.
      3. If the basis changes and we are required by law to do so, we shall notify you of the change and of any new basis under which we have determined that we can continue to process your information.
  • Information we process because we have a contractual obligation with you

    When you buy a service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us.
    In order to carry out our obligations under that contract we must process the information you give us. Some of this information may be personal information.
    We may use it particularly to:
        1. sell products to you
        2. provide you with our services
        3. provide you with suggestions and advice on games, services and how to obtain the most from using our website
  • We process this information on the basis there is a contract between us, or that you have requested we use the information before we enter into a legal contract.
    We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.
  • Information we process with your consent

    Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including the games or our services, you provide your consent to us to process information that may be personal information.
    Wherever reasonably possible, we aim to obtain your explicit consent to process this information, for example, by asking you to agree to our use of cookies on your first use of the website.
    If you have given us explicit permission to do so, we may from time to time pass your name and contact information to selected of our Affiliates for the purposes of offering you other services you might find useful.
    We continue to process your information on this basis until you withdraw your consent, or it can be reasonably assumed that your consent no longer exists.
    You may withdraw your consent at any time by instructing us on the info@gamesforteams.com. However, if you do so, you may not be able to use our website or our services further.
  • Information we process for the purposes of legitimate interests

    We may process information on the basis there is a legitimate interest, either by you or by us, of doing so.
    Where we process your information on this basis, we do so having carefully considered:
        1. whether the same objective could be achieved through other means
        2. whether processing (or not processing) might cause you harm
        3. whether you would expect us to process your data, and whether you would, in the round, consider it reasonable to do so
  • For example, we may process your data on this basis for the purposes of:
        1. record-keeping for the proper and necessary administration of our organization
        2. responding to unsolicited communication from you to which we believe you would expect a response
        3. protecting and asserting the legal rights of any party including our affiliates
        4. insuring against or obtaining professional advice that is required to manage organisational or business risk
        5. protecting your interests where we believe we have a duty to do so
  • Information we process because we have a legal obligation

    Sometimes, we must process your personal information in order to comply with a statutory obligation.
    For example, we may be required to give personal information to legal authorities if they so request or if they have the proper authorization such as a search warrant or court order. In this case we notify you – if it is allowed – about this personal information transfer.
    This may include your personal information.
    1. Complaints regarding content on our website
      1. If you complain about any of the content on our website, we shall investigate your complaint.
      2. If we feel it is justified or if we believe the law requires us to do so, we shall remove or suspend the content while we investigate.
      3. If we think your complaint is vexatious or without any legal basis, we shall not correspond with you about it.
    2. Communicating with us
      1. When you contact us, whether by telephone, through our website or by e-mail, we collect the data you have given to us to reply with the information you need.
      2. After dealing with your information request we do not generally keep any personally identifiable information associated with your message, such as your name or email address.
    3. Complaint
      1. When we receive a complaint, we record all the information you have given to us.
      2. We use that information to resolve your complaint.
      3. We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could reasonably identify you or any other person.
    4. Use of information we collect through automated systems when you visit our website
  • Cookies

    Cookies are small text files that are placed on your computer’s hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalised experience and the website owner with statistics about how you use the website so that it can be improved.
    Some cookies may last for a defined period of time, such as one day or until you close your browser. Others last indefinitely.
    Your web browser should allow you to delete any cookies as you choose. It also should allow you to prevent or limit their use.
    Our website uses cookies. They are placed by software that operates on our servers, and by software operated by third parties whose services we use.
    When you first visit our website, we ask you whether you wish us to use cookies. If you choose not to accept them, we shall not use them for your visit except to record that you have not consented to their use for any other purpose.
    If you choose not to use cookies or you prevent their use through your browser settings, you will not be able to use all the functionality of our website.
    We use cookies in the following ways:
        1. to track how you use our website
        2. to record whether you have seen specific messages we display on our website
        3. to record your answers to possible surveys and questionnaires on our site while you complete them
        4. Understand and save user’s preferences for future visits.
        5. Keep track of advertisements.
        6. Compile aggregate data about site traffic and site interactions to offer better site experiences and tools in the future. We may also use trusted third-party services that track this information on our behalf.
  • Personal identifiers from your browsing activity

    Requests by your web browser to our servers for web pages and other content on our website are recorded.
    We record information such as your geographical location, your Internet service provider and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution.
    We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you.
    If combined with other information we know about you from previous visits, the data possibly could be used to identify you personally, even if you are not signed in to our website.
  • Our use of re-marketing

    Re-marketing involves placing a cookie on your computer when you browse our website to be able to serve to you an advert for our products or services when you visit some other website.
    We may use a third party to provide us with re-marketing services from time to time. If so, then if you have consented to our use of cookies, you may see advertisements for our products and services on other websites.
    1. Disclosure and sharing of your information
  • Information we obtain from third parties

    Although we do not disclose your personal information to any third party (except affiliates and as set out in this notice), we sometimes receive data that is indirectly derived from your personal information from third parties whose services we use.
    No such information should be personally identifiable to you.

  • Third party advertising on our website

    Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects information about you when their advertisement is displayed on our website.
    They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts.
    We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties.
  • Data may be processed outside the European Union

    We may also use outsourced services in countries outside the European Union from time to time in other aspects of our business.
    Accordingly, data obtained in your country could be processed outside the European Union.
    For example, some of the software our website uses may have been developed in the United States of America or in Australia.
    We use the following safeguards with respect to data transferred outside the European Union:
        1. the processor is within the same corporate group as our business or organisation and abides by the same binding corporate rules regarding data processing.
        2. the data protection clauses in our contracts with data processors include transfer clauses written by or approved by a supervisory authority in the European Union.
  • Other disclosures

    We do not sell, trade, or otherwise transfer to third parties your personal information unless we provide you with advance consent. This does not include information transfers to our Affiliates, website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe such release is required to comply with the law, enforce our site policies, or protect ours rights, property, or safety. However, non-personal information may be provided to other parties for marketing, advertising, or other uses at any time.
    Occasionally, at our discretion, we may include or offer third party products or services through links on our website. Such third-party sites have their own separate and independent privacy policies. We have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these linked sites.
    1. Control over your own information
  • Inform us of changes

    It is important that the personal data we hold about you should be accurate and current. Please keep us informed if your personal data changes.
  • Access to your personal information, portability

    At any time, you may review or update personally identifiable information that we hold about you, by contacting us. You are also entitled to have a copy of the personal information that we hold about you, by contacting us.
    To obtain a copy of any information that is not provided on our website you should contact us to make that request.
    After receiving the request, we will tell you when we expect to provide you with the information, and whether we require any fee for providing it to you.
  • Withdraw consent and removal of your information

    If you would like to withdraw your consent and wish us to remove personally identifiable information from our website, you should contact us to make your request.
    This may limit the service we can provide to you.
  • Rectification

    You have the right to have any inaccurate personal data about you rectified and, considering the purposes of the processing, to have any incomplete personal data about you completed.
  • Restriction, objection

    In some circumstances you have the right to restrict the processing of your personal data or object our processing of your personal data. These circumstances can be found in the GDPR section 18 and 21.
  • Verification of your information

    When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
  • Complain to a supervisory authority

    If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
  1. Use of site by children
    1. If you are under 18, you may use our website and participate in our games only with consent from a parent or guardian
    2. We collect data about all users of and visitors to these areas regardless of age, and we anticipate that some of those users and visitors will be children.
    3. Such child users and visitors will inevitably visit other parts of the site and will be subject to whatever on-site marketing they find, wherever they visit.
  2. Encryption of data sent between us
    1. Gamesforteams.com protects information both online and offline. However, we do not collect any passwords, credit card or card numbers, the transmission of information is encrypted and protected using Secure Sockets Layer (SSL) to perform the best protection of the information.
  3. How you can complain
    1. If you are not happy with our privacy policy or if you have any complaint, then you should tell us.
    2. If you are in any way dissatisfied about how we process your personal information, you have a right to lodge a complaint with the supervisory authority. We would, however, appreciate the opportunity to talk to you about your concern before you approach the supervisory authority.
  4. Retention period for personal data
    1. Except as otherwise mentioned in this privacy notice, we keep your personal information only for as long as required by us:
    2. to provide you with the services you have requested;
    3. to comply with other law, including for the period demanded by our tax authorities;
    4. to support a claim or defense in court.
  5. Compliance with the law
    1. Our privacy policy has been compiled to comply with the law of the country in which we conduct our main business, as well as the GDPR. If you think it fails to satisfy the law of your jurisdiction, we should like to hear from you.
    2. However, ultimately it is your choice as to whether you wish to use our website.
  6. Review of this privacy policy
    1. We may update this policy from time to time as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.
    2. If you have any question regarding our privacy policy, please contact us.
  7. Contacting Us
    1. We encourage individuals covered by this policy to raise any concerns about our processing of personal information by contacting us at:


      HQ Solutions Kft.
      Vasvári Pál street 1., 4400 Nyíregyháza
      email: info@gamesforteams.com
      Last Edited on 10/10/20120238
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